F-1 and J-1 Students

We appreciate the many ways academic units support students in initiating and maintaining their immigration status.

Social Security Number - Department Employment Letter for On Campus Employment

In order for eligible students to apply for an SSN for on campus employment, departments are responsible for issuing an employment letter to those who they are hiring.

Departments should only provide the letter for students:

  • working on campus in that department and
  • completing an I-9 for that employment

The Social Security Administration has very strict expectations for the format and content of this employment letter. To assist in ensuring accuracy, we have provided a template letter here. This template letter MUST be:

  • printed on department letterhead, 
  • completed by the supervisor, and
  • signed with ink (no electronic signatures). 

The EIN number on the letter has been pre-populated; it should not be changed.

The student must also have a status confirmation letter from ISSA. They will request this via ISSAlink, which will require them to upload the department letter.  

Information about applying for an SSN can be found here.


Academic Approver Recommendation Procedures

All Academic Approver Recommendation forms are submitted to ISSA using ISSAlinkOnce a student has completed a request form, the academic approver will receive an email from issa@nd.edu with instructions on how to complete a recommendation. If you need assistance, please email issa@nd.edu.

ISSAlink Services that Require an Academic Approver's Confirmation
  • Program Extensions
  • Reduced Course Load Requests                                    
  • Optional Practical Training
  • Curricular Practical Training                         
  • Academic Training (J-1 only)

Generally, the academic approver is confirming a student's eligibility for a benefit (like work authorization) or confirming the academic reason that a program extension or RCL is necessary. 

If there is a specific individual within your department or program that should be assigned as the academic approver, please contact us at issa@nd.edu