Departure Checklist
Preparing for Travel, Moves, and Departures
Whether you are departing the United States after graduation or away from the University for a semester, please consider some of the following suggestions for organizing your documents and possessions.
IMMIGRATION DOCUMENTS
Put your immigration documents in good order by reading the weekly Immigration Services listserv notices, consulting the Immigration Services Web site, and submitting immigration forms well in advance of your travel date.
HOUSING and HOUSEHOLD GOODS
On Campus:
Review the Office of Residence Life and Housing’s procedures and policies *for preparing your room for departure.
Off Campus:
Notify your landlord* in writing, of your departure date. You should give at least one month’s notice unless otherwise specified by your lease. If you have paid a security deposit, discuss with your landlord-in detail-the condition in which the apartment must be left in order to secure the full return of your deposit. Make clear arrangements as to when and to whom the deposit will be returned.
Notify all utility companies: telephone, gas, electric—- of your departure date and arrange for final payment and refund of any deposit.
Make arrangements for temporary storage of personal items. See the Yellow Pages under “Storage” for small rental units.
Donate reusable items such as clothing, furniture, appliances, and dishes to Brother Clarence for the Bengal Missions (631-4969) or to charitable resale shops such as St. Vincent DePaul, Goodwill Industries, or the Salvation Army. Many of these organizations will pick up your donations if you call ahead of your departure. You may also leave notices for items you wish to sell on the ISSA-Programs bulletin boards on the second floor of the LaFortune.
Arrange to ship your personal items. Check with your particular air carrier regarding the maximum weight allowed for luggage. You should retain a packing list of items that you mail, and it is suggested that you insure any difficult-to-replace items. Check with UPS, the US Postal Service to determine the least expensive and/or most convenient way to ship your belongings. Mail and package delivery services offer various rates (US Postal discounts for a box of all books, for example) for particular items if you pack your boxes according to their guidelines.
DOCUMENTS, MAIL FORWARDING, SETTLING ACCOUNTS
Leave a forwarding address/notification of address change with Immigration Services, the Registrar, and the post office. If you plan to be away for only a few weeks months, you may ask the post office to hold your mail for you until your return. Companies from which you expect a bill should be notified individually, as well.
Determine whether your medical insurance will cover travel or health care emergencies encountered during travel within and outside the United States , and the valid dates of coverage.
Settle your University account. Return all library materials and other borrowed items.
Obtain official copies of your transcript, diploma, and other important documents such as medical, dental, and children’s school records if you are leaving the United States .
Close your bank account officially rather than allowing the balance to drop to zero. You should do this in writing!
TAXES
Discuss with the IRS and/or the Tax Assistance Program Coordinator, Tom Bullock, any income tax obligations you must fulfill after your departure. The Tax Assistance Program will prepare your tax returns for you when you are off-campus and assist those who have graduated up to one tax year after departure. To learn what you must do to facilitate this assistance, click here.
YOUR CAR
Arrange for the sale or transfer of your vehicle. Consult the Bureau of Motor Vehicles about the transfer of legal documents if someone else will complete the transaction after your departure. Do not leave your old license plates on any car you sell! You may post a sales notice for your car in the ISSA.
ALUMNI ASSOCIATION
Get complete address, fax and telephone numbers, and email for faculty, staff, and friends. Contact the Alumni Association to establish yourself within the worldwide network of Notre Dame graduates and register for an ND email address, if you are leaving the University as a graduate.
EXPIRATION DATES FOR UNIVERSITY ACCESS AND SERVICES Students who graduate may expect to access InsideND and ND email accounts up to 90 days after graduation. After that time, in order to continue receiving email through an ND account, students must apply for an alumni account through Irish Online: https://irishonline.nd.edu
The *ND student IDs usually expire about two weeks after the graduation date *(see your individual card for the expiration date). After that time, you will no longer be able to enter RecSports facilities, check out library books, ride Transpo without fee, etc.